Executive Assistant to the CEO and the VP of Operations

Location: Av. Paulista, São Paulo, SP

SMARTPR, a corporate communications agency based in São Paulo, is seeking an amazing Executive Assistant to support the Chief Executive Officer, the VP of Operations and occasionally the Founder and other VPs.  

This is a rare development opportunity for PR, journalism or related field students or recent graduates who can see the value of a close-up experience of the ins and outs of an international PR agency, working closely with the leadership team at all times, participating in strategy sessions, brainstorms, new business presentations etc. SMARTPR serves clients such as Amazon, AWS, Netflix, Pinterest and Waze, among others.

A successful candidate will be self-motivated, quick-thinking, flexible, and able to anticipate needs and juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail.

Main responsibilities:

  • Provide calendar support to executives, arranging business and personal appointments, meetings, conference calls, meals, reservations, travel details, expense reports, personal finances, errands etc.

  • Strategic prioritization in calendar/task management with insight to understanding what is critical to the business to make the appropriate decisions that directly impact executive's time.

  • Provides administrative support and skillfully interacts with management within and outside the agency, comfortably communicating with the team, clients and prospects while flawlessly handling confidential and critical details.

  • Assist with general project management, including agenda, follow-up and reminders to appropriate participants.

  • Organize and coordinate staff meetings and team events, and occasionally support the account and admin teams with press kit development and production, content production, media outreach and follow-ups, coverage reports, external activations, client events, etc.

  • Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction.

  • Maintain an advance degree of confidentiality along with excellent judgement and discretion.


Qualifications:

  • Fluency in English, having any international experience (travel, study, work) is a plus.

  • Bachelor's degree or a minimum of 2 complete years of college, preferably in a communications related field.

  • Growth mindset and curiosity about international business, corporate communications strategies and routines, agency workflow, metrics and everything else related to the business.

  • Experience as an executive assistant supporting executives is not required, but a plus.

  • Strong written and verbal communication skills and the ability to multi-task.

  • Team-player who operates in a fast-paced team-oriented setting.

  • Flexibility, positive attitude and proactive willingness to add value.

  • Independently execute tasks with discretion and autonomy.

  • Proficiency in and natural technical aptitude for advanced usage of the Internet to fulfill tasks.

  • Advanced user of Gmail and other Google products, Slides, Spreadsheets and Docs.

If this challenge sounds interesting to you and you fit the requirements, please fill out our application form on our “Work here” page and mention that this is the position you are applying for. We'll take it from there. :)

Hope to meet you soon!